Begin with a neutral map
Make a list of the people who actually took part before assigning names in a generated transcript. Default labels such as Speaker 1 are useful temporary markers, but they are not verified identities. Listen for a moment where each participant is easy to recognize, then note the corresponding timestamp. If you cannot confidently distinguish two voices, keep the ambiguity visible. Guessing produces an apparently complete document at the expense of its reliability.
Check changes of speaker
Review interruptions, short replies and the point where a new person joins. Those passages deserve attention even when the surrounding text reads well. A name attached to a long paragraph can conceal several turns. Work from the recording rather than deciding that a sentence “sounds like” a particular colleague. The correction is about who spoke, which is a different question from whether the words are plausible in context.
Treat a bulk change carefully
Plaud’s current guide for app v3.30.x or earlier distinguishes applying a name to one paragraph from applying it to every paragraph with that label. Check a few separated passages before choosing the broader operation. That same guide warns that a summary already generated can keep earlier names. After any correction, inspect the summary and the actual export; editing a label in one view does not prove that every document now agrees.
Share only the detail needed
Ask whether the recipient needs a full attributed transcript or simply a checked account of decisions. Include names when attribution matters and when sharing them fits the purpose and permissions of the meeting. Give the document a review date and make unresolved passages easy to find. A shorter, clearly checked note can be more useful than a long transcript whose speaker labels look authoritative but have never been compared with the audio. Keep the source available for legitimate follow-up rather than circulating it automatically.
Sources & publication notes
Retrospective period: April 2025. Written and published November 2, 2026. Product announcements establish release timing; support pages are linked as current references.